Our Solutions

Our Software as a Service (SaaS) solutions enable customers to have full control over their Accounts Payable, Accounts Receivable and HR departments. This allows you to reduce costs, increase cash-flow, improve accuracy and visibility of all information whilst ensuring compliance and regulatory standards are met.
Specifically our solutions fall in to the following areas;

Accounts Payable:
- Supplier Invoice matching and authorisation workflow (Paper and EDI)
- Invoice Scanning and Data Capture services – Automate your  keying and coding
- Online access and digital storage of all Invoices to meet HMRC requirements

Accounts Receivable:
- Invoice Printing and Distribution
-e-billing
- Invoice reconciliation to supporting delivery note/timesheet or waybill
-On-line access to Invoices and supporting documents for accounts department and suppliers

Human Resources:
- Delivering a single view of all Employee information which is matched and available online
- Providing a secure long term digital archive ensuring records management need are met

 All of the above are delivered using a straightforward SaaS model for more information please click Why Choose SaaS.

Why Choose SaaS

Advantages of SaaS (Software as a Service) as the appropriate model to gain the benefits of document process automation include:

* No Up-Front Cost, No Investment
* Fast Deployment and Flexibility
* Predictable Expenses
* Rapid Adoption
* Continuous Upgrades
* Low Cost, Low Risk

e-docs UK's pricing is based on how much you use. More precisely, on the volume of invoices you process each month. There is no need to invest large amounts of money and wait for years before the solution pays off. By switching cost from capital expenditure to operational expenditure, this model allows you to automate vendor invoice processing immediately without taking financial risks. e-docs UK is committed to SaaS (Software as a Service) as the appropriate model to facilitate the general and widespread use of document process automation solutions.

Instead of installing and managing software, you simply access it via the Internet. SaaS customers gain valuable automation efficiencies without the need to buy, build and maintain IT infrastructures.

Over the past 20 years we have brought together powerful technologies to provide high-value document process automation on demand solutions. More than 200 customers worldwide and 10,000 users rely on e-docs UK's on Demand solutions every day to run key business processes.

Infrastructure

A robust foundation
On Demand production centers were designed for dependable and confidential data processing. We guarantee that your documents and messages will be handled in a secure, confidential and traceable manner. Our production centers are monitored 24/7 to offer worldwide service and continuous availability.

Compliance
We understand that businesses today need cost-effective ways to comply with the requirements of regulatory frameworks like Sarbanes-Oxley. While corporate governance is technology-neutral, businesses must find solutions that support the basic requirements of compliance and information management. e-docs UK's services offer high value to customers looking for confidentiality, control and accessibility of their data.

Scalability
Our Infrastructure currently processes well over 1 million transmissions each month. To prepare for growth, we selected technology that is scalable so that we can increase processing capacity without impacting current production. Our scalable architecture enables us to meet contractual commitments on all delivery requirements.

Monitoring
Each of our server platforms uses high-availability cluster technology offering internal redundancies to counter any possible hardware failure. The platforms in back up one another, guaranteeing that your documents are transmitted on time.

Reliability And Security

With our first class facilities, e-docs UK combines physical and virtual infrastructure to offer world-class security of enterprise information within and outside the walls of the organization.

Information Security Prerequisites for on Demand Services Security 

• Data Privacy Data transfer by secure protocol (SSL) identical to those used for banking transactions
• Various data transfer protocols available (FTP, SFTP, Web Services…)
• Process auditing
• Compliance with government regulations

Access Control Application security

• Secure login
• Identity administration and user provisioning control
• Role management and administration

High Availability Clustering for continual access to business critical services

• Load balancing for faster processing speeds
• 24/7 availability
• Server redundancy in separate geographical locations
• Centrally maintained infrastructure

Reliability 24/7 monitoring ensures operational continuity

• Facilities located in three UK sites
• Server redundancy in separate geographical locations
• Network redundancy (cluster and load balancing)
• Physical infrastructure redundancy (electrical, ISPs, facilities)
• Application security
• Automatic system monitoring

Disaster Recovery Data tape back-up

• Data synchronization
• Failover capabilities
• Emergency team available 24/7

Scalability Multitenant architecture enables e-docs UK to add new processes, technologies and security updates, and increase performance as needed

• Data Centers Hosted Data Centers
• Key card entry
• Digital surveillance
• Biometric recognition
• Active and passive fire prevention standards
• Temperature controlled for humidity and pressure